Production Assistant

Production Assistant

Department: Show Services

Reporting to: Account Manager

Location: Tring, Hertfordshire

Salary: £27,000

At Pixl Evolution, we are committed to providing high-quality live events that not only meet but exceed client expectations, delivering exceptional results. As a Production Assistant, you will play a key role in creating outstanding event experiences. You will be part of our Show Services team, collaborating with various departments to ensure seamless project execution from beginning to end. This position offers you the opportunity to gain hands-on experience in a fast-paced environment, working alongside industry experts to learn new skills and contribute to innovative projects.

Summary of Principal Duties and Responsibilities:

• Work with the Account Executive team to construct, amend and update quotes and input additions and confirm opportunities.
• Work with the Account Executive team to review and evaluate technician expense reports for each show and approve or reject as needed to finalise billing.
• Implement requested changes or additions from the Account Executive team and communicate or route those changes to the affected internal departments.
• Complete final invoicing in tandem with the Account Executive team within the timelines expressed by the Finance Department and Pixl Evolution leadership.
• Work with the Finance Department to ensure the accuracy and timeliness of deposits, invoicing, credit applications and collections.
• Engage with the Account Executive and Accounts Management team to proactively resolve questions around quoting, contracts, client-critical situations or other issues that need to be answered or resolved.
• Manage project costs and margins by following established standard operating procedures and processes.
• Coordinate with the Account Executive and with Labour and Logistics to provide accurate labour needs and transport schedules. Ensure that staffing changes or updates are properly entered into our equipment management system and communicated appropriately.
• Coordinate with the Account Executive and with the Operations department to add orders and equipment substitutions as they relate to active quotes.

Experience & Qualifications:

• Educated to GSCE level or equivalent.
• 1 year of administrative experience.
• Proven ability to manage multiple projects with a keen eye for detail.
• Strong organisational and time management skills.
• Excellent presentation skills.
• Effective decision-making.

Tagged as: AV, production, event production, production assistant, corporate events