Project Assistant – Placement

Event Concept has an opportunity for a Project Assistant- Placement to join our team.   In this role, reporting to our Lead Project Managers, our Project assistants are students in a placement year of an industry-relevant qualification. This is your opportunity to work alongside, and learn from some of the best in the business! You’ll support our Production Client Services and Creative Teams with everything from changes to floor plans to procuring supplies for events.

Event Concept is a leading creative production agency specialising in live, hybrid and virtual event production. Our team comprises industry leading specialists across design, scenic construction, technical production and live show management.

From global brand experiences, conferences and award shows to virtual production through our in-house studios, we work with our clients to create meaningful human experiences.

We are an inclusive employer, we welcome applications from everyone. It’s not always easy to distill a role into a couple of sides of A4 so if you feel you’d suit us or the role, even if you don’t meet all of the requirements, please go ahead and apply.  This is an entry-level role and there is no requirement for previous experience in Live Events – but we will want to see that you are passionate about our industry.

Who are you?

• You must have permanent right to work in the UK. We do not offer sponsorship or visa support.
• You are studying an industry relevant qualification and looking for a year long placement.
• You are genuinely passionate about our industry and see this as an opportunity to apply your learning in a real time environment.
• You’re a people person. You understand that collaborative relationships are at the core of every successful event.
• You’re passionate about events. You want to get into everything and are eager to learn.
• Sustainability matters to you. We’ve committed to our 2030 Pledge and we’ll expect you to come on that journey with us.
• You’re a team player with an enthusiastic, can-do attitude.
• You work quickly and efficiently and spinning lots of plates does not phase you and you can remain calm under pressure.
• You’re a motivated self-starter, we will guide and teach you but we won’t spoon-feed you, so you’ll need to turn up and be proactive in looking for places you can help support the team.
• You’re efficient and understand the importance of reliability and team work.
• You understand that events are unpredictable, there are last minute changes and additions and sometimes this means working until the job is done.

Responsibilities

• Working with wider team to support our clients’ requirements, understanding and proactively seeking ways to get involved and add value.
• Learning from our Client Services team on how to manage and satisfy clients as the key to creating lasting partnerships, as part of the team keeping our clients happy and updated is a key part of the job (that doesn’t always mean saying yes!).
• Learning from the wider business including client services, production and creative.
• Assisting the wider team in completing projects to a specific schedule and within an agreed budget.
• Supporting in the production of an initial creative concept as part of a team on larger projects.
• Liaising with external suppliers.
• Preparation of mood boards, floor plans, production schedules and visuals.
• Learning how to produce accurate floor plans in Vectorworks and ensuring they are up to date and filed correctly.
• Onsite support and delivery as part of a team. This can take the form of anything from liaising with clients to distributing candles!
• Utilising a CRM, working in collaboration with commercial teams (production/sales/marketing) to measure business enquiries and to track their progress through the sales pipeline.
• Attending internal pipelines meetings and proactively taking an interest in our sales pipeline and how we’re tracking against our revenue targets.
• Learning how to create accurate schedules and collaborating with our Event Operations, Logistics and Crewing teams to ensure that your schedules are accurate.
• #DoMoreWithLess is one of our values, In line with our 2030 Pledge we’ll be asking you to keep sustainable and efficient delivery in mind at every step of your journey with us.
• Shadowing our Project Managers in pitching meetings and supporting with RFPs.
• Learning how to generate accurate RAMS and ensuring they are distributed to the right people at the right times.
• Understanding reconciliation on projects, cost are allocated and the importance of ensuring that additional charges to client are communicated in a timely manner to the relevant internal stakeholders

Process & Governance

• We’re very focused on keeping our people, crew and clients safe at all times. You’ll be attending relevant training and always have an eye on our Health and Safety policies.
• Flagging anything that concerns you from a Health & Safety perspective and always asking for help if you need it.
• Following up with clients post-event and encouraging them (where appropriate) to complete our client satisfaction surveys.
• Working with our internal teams to close out any issues raised as ‘not quite perfect’ post event. Internally we call these Non-Conformities or NCR’s and they are an important part of helping us constantly improve our service levels.

Our Mission

We’re passionate about building a brand with conscience.  It is important to us that we create an environment that has a positive impact on the world around us, we do this with a focus on:

• Impact without Impact: Check out our 2030 Pledge, we are holding ourselves accountable and we’re passionate about creating experiences that leave as little impact on our natural world as possible.  Will you come on our journey?  Read our most recent Impact Report
• Inclusive spaces: Creating an environment where everyone feels a sense of belonging and is comfortable to be themselves, as well as respecting this in others is important to us.  If you feel there is anything in this job description that doesn’t reflect that we’d like to hear it alisha.rahman@eventconcept.co.uk

Sound like you?  We’d love to hear from you!